We sat down and listened
At our pilot schools in Karachi, with the accounts staff who handle fees every day. The chasing, the registers, the month-end reconciliations that took entire weekends.
Fee Management
The fee management system built for Pakistani schools.
Generate digital challans, send them on the Parents app, and let automatic reminders do the chasing — while your accounts office watches the collection rate climb.
- The full fee cycle, automated — Templates, bulk challans, reminders, receipts
- Parents pay on time — Challans on the Parents app, reminders until paid
- Vouchers built for Pakistani banks — Print, hand to parents, paid at any branch
- A finance dashboard at a glance — Collection rate, aging balance, priority list
Fee challans on the Parents app, instantly
Parents see every challan, balance, reminder, and receipt for each child in one place — the same app they already check for attendance, results, and behavior notes.
- Notifications with amount, breakdown, and due date
- Full invoice history per child with running balance
- Automatic reminders for pending and overdue challans
- Payment receipt delivered the moment your office records it
Voucher designs your bank already accepts
Every Pakistani school prints fee vouchers a little differently — different blocks, different fields, different bank instructions. The voucher designer is built to match yours, not force you onto a generic template.
- Three copies on one A4 — School, Student, and Bank
- Every block: toggleable, reorderable, renamable
- Every student field: pickable per copy
- Every template: yours to save, set as default, and reuse
From the school-wide picture to a single student, on one screen
The whole fee picture lives in one place. See the school-level numbers, scroll the student-by-student roster ranked by what's outstanding, click a name, act on the account — collect, remind, extend, download — without ever opening a spreadsheet.
- The dashboard view: collection rate, totals, aging balance
- The accounts list: every student, ranked by outstanding balance
- The student view: balance, recent invoices, recent entries
- The action panel: collect, send reminder, extend due date, download voucher
WHY SCHOOLI
Why Schooli has the best fee management for Pakistani schools?
We asked what actually mattered
What would move the needle. What they'd open every morning. What was nice-to-have, and what they could live without.
We built exactly that, and nothing more
The three-copy A4 voucher, the challan workflow, the family account view, the priority list — every feature on this page came out of months of work alongside the people running real Pakistani schools. No imaginary features that overcomplicate the system.
FAQ
Fee management FAQ
Answers for principals and admins evaluating fee management workflows.
Last updated: May 4, 2026
Still have a question? Chat with us on WhatsApp.
How are fee challans generated and customized in Schooli?
Schools create custom invoice templates that define the fee structure for any class — tuition, transport, lab, exam fees, or any other charges. Each template can then be used to generate challans in bulk for a whole class or section, or for individual students as needed. Parents receive the challans, reminders, and receipts automatically.
Can parents make partial payments?
Yes. When a parent pays part of a challan, accounts staff record the amount received, and Schooli updates the balance. The remaining amount stays on the parent's account and continues to receive reminders until the full amount is paid.
How are late fees applied?
Users can set up a late fee rule once — fixed amount or per-day charge — and enable or disable it as needed. When a challan goes overdue, accounts staff can apply the late fee from the student's account in a click.
Can we charge student fines?
Yes. Issue one-off fines against any student account — for damaged property, lost equipment, exam re-sits, or anything else — with the reason recorded for your records.
How are sibling families handled?
Schooli's family account view aggregates every child under one guardian, so accounts staff see all sibling balances on one screen. Each child still has their own account, challans, and history — the family view is for visibility, not consolidated billing.
Can we apply scholarships, sibling discounts, or other concessions?
Yes. Apply scholarships, sibling discounts, or fixed concessions per student, for any criteria your school decides. The reduced amount reflects on the challan and the parent's account automatically.
Can parents receive fee challans on WhatsApp?
By default, parents receive challans, reminders, and receipts on the Schooli Parents app — and we encourage schools to use it because it's free and gives parents the full picture (attendance, results, behavior, fees, all in one place). WhatsApp delivery is available as an optional paid add-on, with Meta's per-message cost passed through at no markup.
Can parents pay fees online through Schooli?
Not yet. Parents pay over the counter at the bank, in cash at the school office, or by bank transfer — and accounts staff record the payment in Schooli, which sends the receipt to the parent automatically. Online payment integrations are on the roadmap.
Can we export fee data?
Yes. Export student accounts, family accounts, the defaulters list, and full transaction history to Excel.
What's different about Schooli's fee management vs. other school software?
Schooli was designed alongside accounts offices at our pilot schools in Karachi. The three-copy A4 voucher, the challan workflow, the family account view, the Collection Priority list, partial payment handling, late fee rules, scholarships, and student fines all came out of months of work with people running real Pakistani schools — not borrowed from generic school software built somewhere else.
Start running fees the way Pakistani schools actually do.
Free for schools under 75 students. 3-month trial for everyone else. No credit card. Setup in minutes.